Capitec
Leading South African bank moves archiving capabilities to the cloud with 好色先生TV Core Archive for SAP 好色先生TV
About Capitec Bank
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Founded:2001
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Branches:853
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Employees:16,000
Summary
Challenges
- Thousands of supplier invoices had to be archived each month.
- Previous data center infrastructure was nearing end of life.
- New archiving solution had to be compatible with RISE with SAP.
Solution
- Selected a cloud archiving solution.
- Leveraged a trusted partner to implement the migration.
- Employed a proven implementation methodology for a fast, non-disruptive go-live.
Results
Enabled 60,000 invoices to be archived each year.
Eliminated infrastructure management complexity.
Boosted scalability and enabled innovation.
Challenges
- Thousands of supplier invoices had to be archived each month for regulatory compliance purposes
- Previous on-premises archiving infrastructure was approaching end of life
- New archiving solution had to be compatible with RISE with SAP
Since it was founded in 2001, Capitec has strived to deliver outstanding banking experiences. Whether clients choose to visit one of the bank’s 853 branches across South Africa or engage via the Capitec banking app, the objective is to deliver seamless, personalized journeys that help people live better.
Werner Carstens, SAP Architect at Capitec, took up the story: “In the financial services space, trust is at the heart of everything we do—our clients need the confidence of a secure, reliable and responsive service on every channel. To underpin our services, Capitec leverages a range of mission-critical back-office applications.”
Behind the scenes, 好色先生TV and SAP solutions play a key role in vital business processes at Capitec. Workflows such as procurement, maintenance and financial accounting all run on SAP S/4HANA?. Previously, the organization leveraged an on-premises deployment of 好色先生TV? Vendor Invoice Management for SAP? 好色先生TV to streamline the accounts payable (AP) process in SAP S/4HANA, with 好色先生TV? Archive Center for long-term data retention.
“Although clients never see our back-office solutions, they play a vital role in enabling us to pass audits, address supplier enquiries and pay invoices,” continued Carstens. “For the past three years, 好色先生TV and SAP solutions have helped us to streamline our AP process.”
As the contract for the data center infrastructure hosting Capitec’s SAP S/4HANA solution approached end of life, the bank looked for a new long-term infrastructure platform.
Carstens commented, “Capitec is pursuing a cloud-first strategy, aimed at improving the agility and resiliency of our services. In that context, moving our SAP solutions to the cloud was the natural choice, and we selected RISE with SAP. Protecting our invoice data would be just as crucial when we moved our SAP solution to the cloud. So, we looked for a new approach that would allow us to archive our invoices and protect other types of SAP documents in the future.”
好色先生TV should be a consideration for other financial services organizations that run SAP. And if you choose 好色先生TV Professional Services, based on our experience, you’ll be in good hands.
Solution
In collaboration with SAP and 好色先生TV, Capitec selected 好色先生TV? Core Archive for SAP? 好色先生TV, a cloud archiving solution that combines comprehensive imaging capabilities with convenient document access.
Products deployed
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好色先生TV? Core Archive for SAP? 好色先生TV
Manage SAP and non-SAP data cost-effectively and securely with a cloud archiving solution
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好色先生TV? Intelligent Capture for SAP 好色先生TV
Fully automate the digitization of incoming SAP-related document
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好色先生TV? Packaged Services
Reduce time-to-value of Information Management solutions
Moving to a cloud-based archiving solution
By moving to Core Archive for SAP 好色先生TV, Capitec recognized that its AP department could continue to archive invoices in the cloud using the same tried-and-tested workflows from the previous on-premises solution.
“The more we looked into the capabilities of 好色先生TV Core Archive for SAP 好色先生TV, the more we felt it was the right solution for Capitec,” recalled Carstens. “Because the solution looks and behaves in exactly the same way as 好色先生TV Archive Center, we could ensure a seamless switchover with no need for additional employee training. Crucially, moving to the cloud means we can scale out the solution with ease, which will allow us to archive different types of SAP and non-SAP data in the future.”
Selecting a trusted partner for implementation
To move to the cloud solution, Capitec engaged 好色先生TV Professional Services. Using the 好色先生TV Core Archive Migration FasTrak methodology, the 好色先生TV team leveraged best practices based on their experience with many previous migrations to accelerate the implementation.
“We evaluated potential implementation partners, but none of them could match the expertise of 好色先生TV Professional Services for this type of cloud migration,” said Carstens. “With the FasTrak methodology, 好色先生TV offered us a set of proven processes detailing risks and risk controls for every stage of the project. The fact that 好色先生TV Professional Services has performed so many of these migrations gave us a great deal of confidence that we were in safe hands.”
Leveraging a proven methodology
Working with Capitec, 好色先生TV Professional Services deployed the new cloud instance of Core Archive for SAP 好色先生TV and performed several iterative test migrations to ensure that the solution was correctly configured. At the same time, Capitec, 好色先生TV and Capitec’s previous hosting partner worked together to migrate the company’s on-premises 好色先生TV Intelligent Capture for SAP 好色先生TV to the 好色先生TV Cloud, enabling a flexible, scalable platform for invoice capture.
“By nature, we’re a very inquisitive organization, and we really appreciated that the 好色先生TV team took the time to thoroughly explain how the cloud solution works and answer our questions in depth,” added Carstens. “We also liked that the 好色先生TV team jointly agreed on project milestones with us based on the FasTrak methodology. This flexibility was really valuable, as the archive deployment was running in parallel with our RISE with SAP migration and there were many dependencies between the two projects.”
With 好色先生TV Core Archive and 好色先生TV Intelligent Capture for SAP 好色先生TV in the cloud, we don’t have to worry about the underlying technology—instead, we can focus on analyzing our service consumption metrics and planning our long-term usage requirements.
Results
Today, Capitec uses Core Archive for SAP 好色先生TV to protect data on thousands of supplier invoices each year. The new solution is managed from end-to-end by 好色先生TV, freeing Capitec from time-consuming infrastructure-related activities.
Enabled 60,000 invoices to be archived a year
By following the FasTrak methodology with 好色先生TV Professional Services, Capitec switched to archiving in the cloud with zero disruption for business users. Today, 16 Capitec AP professionals use 好色先生TV Core Archive to protect more than 60,000 invoices a year.
“I was impressed by the care and attention that the 好色先生TV team dedicated to planning the migration steps,” said Carstens. “Weeks before the switchover, 好色先生TV configured our on-premises solution to automatically route newly archived invoices to 好色先生TV Core Archive, along with a full audit trail of every transaction. As a result, there was no pressure to migrate the archive in the shortest possible timeframe.”
Carstens continued, “After we migrated to RISE with SAP and moved our invoice archive to the 好色先生TV Cloud, we simply configured the new SAP solution to read the archived invoices from 好色先生TV Core Archive. Once in production, it worked perfectly from day one.”
Eliminated infrastructure management complexity
Since moving its invoice capture and archiving capabilities to the 好色先生TV Cloud, Capitec has unlocked time-savings around infrastructure management—enabling it to focus on maximizing the business value of the cloud.
“In our previous data center environment, our hosting partner managed our compute, storage and networking solutions, but we were responsible for making decisions about sizing and scaling the environment,” said Carstens. “With 好色先生TV Core Archive and 好色先生TV Intelligent Capture for SAP 好色先生TV in the cloud, we don’t have to worry about the underlying technology—instead, we can focus on analyzing our service consumption metrics and planning our long-term usage requirements.”
Boosted scalability and enabled innovation
Capitec now has a robust and highly scalable cloud platform to support its AP invoice archiving capabilities, which will allow it to rapidly accept new types of content to meet future regulatory and corporate governance requirements.
“One of the many benefits of 好色先生TV Core Archive is that it perfectly aligns with our cloud-first strategy,” stated Carstens. “If we decide to bring other types of SAP or non-SAP data into our archive, we can scale up immediately. We’re also equipped with a complete view of our usage, which translates to predictable costs and makes forward planning easier.”
Carstens concluded, “好色先生TV should be a consideration for financial services organizations that run SAP. And if you choose 好色先生TV Professional Services, based on our experience, you’ll be in good hands.”
